the pack Annual Calendar
the pack Annual Calendar
This calendar outlines the pack’s annual rhythm by month, with key tasks called out by responsible role. For the full committee calendar, see docs/Training/Pack 232 Committee Calendar.md.
Calendar Overview
| Month | Major Events / Tasks | Key Roles |
|---|---|---|
| August | Back-to-school recruitment prep; activities fair planning | Membership Chair, Public Relations Coordinator, Committee Chair |
| September | School-night recruitment events; new Scout sign-ups; popcorn kickoff | Membership Chair, Popcorn Coordinator, Cubmaster |
| October | Popcorn Show & Sells; Fall Back to Scouting; den leader meetings | Popcorn Coordinator, Program Chair, Cubmaster |
| November | Popcorn orders due; Scouting for Food; recharter begins | Popcorn Coordinator, Community Service Coordinator, Committee Chair, Treasurer |
| December | Recharter submission deadline; Caroling; holiday pack meeting | Committee Chair, Charter Org Rep, Cubmaster |
| January | New year planning; Arrow of Light crossover prep; Blue & Gold prep | Cubmaster, AOL Den Leader, Committee Chair |
| February | Blue & Gold Banquet; crossover ceremonies | Committee Chair, Cubmaster, Den Leaders |
| March | Pinewood Derby | Advancement Chair, Committee Chair, Cubmaster |
| April | Spring hike; budget review | Program Chair, Treasurer, Committee Chair |
| May | Arrow of Light crossover to troop (if not Feb); end-of-year celebrations | AOL Den Leader, Cubmaster |
| June | Summer program planning; camp registration; Journey to Excellence review | Cubmaster, Committee Chair, Treasurer |
| July | Quiet month; prep for fall recruitment | Membership Chair, Committee Chair |
Recurring Monthly Tasks
Every Month
- Pack meeting (usually 3rd Monday or per pack schedule) — Cubmaster leads
- Pack committee meeting — Committee Chair leads, all committee members attend
- District Roundtable — Cubmaster and den leaders encouraged to attend
- Treasurer reconciliation — Treasurer reconciles bank accounts before committee meeting
September–November: Popcorn Season
- Popcorn kickoff — Popcorn Coordinator attends your council kickoff
- Show and Sells — Popcorn Coordinator schedules and staffs
- Order turn-in — Popcorn Coordinator collects and submits by council deadline
- Money turn-in — Popcorn Coordinator collects from scouts, turns in to Treasurer
- Popcorn distribution — Popcorn Coordinator coordinates pickup and distribution
October–December: Recharter Season
- Roster verification — Committee Chair and Secretary review membership
- Adult applications — Secretary collects and verifies all adult apps are current
- YPT verification — Committee Chair confirms all registered adults have current YPT
- Recharter submission — Charter Org Rep signs and submits
- Charter renewal ceremony — Typically at January or February pack meeting
Annual Budget Cycle
| When | Task | Who |
|---|---|---|
| May–June | Prior-year financial close | Treasurer |
| June–August | Draft upcoming-year budget | Treasurer + Committee Chair + Cubmaster |
| September | Budget presented to committee | Treasurer |
| September–November | Popcorn accounting | Treasurer + Popcorn Coordinator |
| December | Invoice for popcorn donations in lieu of sales | Treasurer |
| January | Budget finalized for new year | Treasurer + Committee Chair |
Recruitment Season
| When | Task | Who |
|---|---|---|
| August | Activities fairs (e.g., your town Activities Fair) | Public Relations Coordinator, Membership Chair |
| September | School-night recruitment events at your pack meeting location | Membership Chair, Cubmaster |
| September | New family orientation meeting | Membership Chair |
| Year-round | Follow up with dropouts and prospects | Membership Chair |
Source Material
docs/Training/Pack 232 Committee Calendar.mddocs/Training/Positions/Marketing - Public Relations Chair/Events/2025 your town Activities Fair.mddocs/Training/Positions/Pack1232LeadershipPositionDescriptions.md