Committee Chair: Facilities

Overview

the pack holds its monthly pack meetings and stores some pack property at your pack meeting location School, which is managed through our charter organization, your charter organization. The Committee Chair is responsible for securing meeting facilities and coordinating with the school.

your pack meeting location Space Requests

To use school facilities (cafeteria, gym), the Committee Chair must submit a space request form to your pack meeting location. This should be done:

At the start of each Scouting year (September) for recurring monthly pack meetings
In advance for any special events (Pinewood Derby, Blue & Gold, etc.)

Key spaces used by the pack:

Cafeteria — Monthly pack meetings (primary space)
Gym — Pinewood Derby, larger events

Coordinating with PTA: As the pack’s charter organization is the PTA, the Committee Chair should maintain a positive relationship with PTA leadership to ensure continued facility access and charter renewal support.

Pack Property Storage

Pack property (track for Pinewood Derby, camping gear, etc.) is stored as needed. The Committee Chair, with the Cubmaster, arranges for year-round storage of the pack’s Pinewood Derby track and other large items.

Current storage: (Document where pack property is stored — update as needed)

Other Facilities

For events held off-site (camping, hikes, ValleyCats game, etc.), the relevant activity coordinator (Program Chair, Popcorn Coordinator, etc.) is responsible for reserving sites. The Committee Chair should be aware of and approve all facility reservations.

Checklist: Start of Scouting Year

Submit space request to your pack meeting location for all monthly pack meeting dates
Confirm cafeteria/gym availability for Pinewood Derby date
Confirm cafeteria availability for Blue & Gold Banquet
Verify pack property storage arrangements