Membership Chair
Membership Chair
Role Summary
The Membership Chair ensures the pack grows and retains its membership. This means running recruitment events, welcoming new families, following up with families who have dropped out, and working with the Cubmaster and committee on a year-round membership plan. The Membership Chair also oversees the pack’s public relations, social media, and apparel functions (formerly handled by the standalone Marketing / Social Media Chair).
Requirements
- Age: 21 years or older
- Registration: Registered adult leader of BSA; current with YPT
- Selection: Selected by the Committee Chair
- Required Training:
- Youth Protection Training (YPT) — renew every 2 years
- Pack Committee Challenge (online at my.Scouting.org)
- Access: No bank account access
Core Responsibilities
Recruitment:
- Along with the Cubmaster and committee, develop and carry out a plan for year-round membership growth
- Conduct annual census of youth in the charter organization for systematic recruitment
- Work with committee members to promote recruitment plans
- Lead annual recruitment events (school-night sign-ups in September)
- Coordinate with the Public Relations Coordinator for social media and flier promotion of recruitment events
- Follow up on Cub Scout dropouts to help return them to full, active membership
- Along with the Cubmaster, follow up with former pack members now in a troop and recruit them as potential den chiefs
New Family Welcome:
- Serve as welcoming ambassador for the pack
- Prepare and present to new family orientation meeting: overview of Cub Scouts, introduction to the pack, how to use the website
- Ensure new families are connected to their den leader promptly
Charter Renewal Support:
- Plan, coordinate, and assist with the annual charter renewal process
- Arrange for the annual membership inventory and uniform inspection
- Help the Cubmaster and Charter Org Rep plan the charter presentation
Public Relations & Marketing (via coordinators):
- Oversee the pack’s public image, social media, and community visibility
- Coordinate marketing efforts with recruitment activities
Coordinator Positions
The Membership Chair oversees these coordinator positions:
| Position | File | Current Holder |
|---|---|---|
| Member Recruitment Coordinator | member-recruitment-coordinator/ | [vacant] |
| Member Onboarding Coordinator | member-onboarding-coordinator/ | [vacant] |
| Member Experience Coordinator | member-experience-coordinator/ | [vacant] |
| Apparel Coordinator | apparel-coordinator/ | [vacant] |
| Public Relations Coordinator | public-relations-coordinator/ | [vacant] |
Reports To / Works With
| Relationship | Role |
|---|---|
| Reports to | Committee Chair |
| Partners with | Cubmaster |
| Coordinates | Coordinator positions listed above |
| Supports | Den Leaders (new Scout placement) |
Key Resources
| Resource | Location |
|---|---|
| Recruitment plan | recruitment-plan.md |
| New family onboarding | new-family-onboarding.md |
| Retention | retention.md |
| Press releases | press-releases.md |
| Visibility events | visibility-events.md |
| Social media guide | social-media.md |
| Agent support | agent/README.md |
| Membership Chair Guide (BSA) | docs/Training/Positions/Membership Coordinator/Membership Chair Guide.md |
| Marketing Chair Guide (BSA) | docs/Training/Positions/Marketing - Public Relations Chair/Marketing _ Public Relations Chair Guide.md |
| Parent Meeting Agenda Sample | docs/Training/Positions/Membership Coordinator/Parent Meeting/PARENT-MEETING-AGENDA-SAMPLE.md |
| Training requirements | ../_shared/training-requirements.md |
| Pack calendar | ../_shared/calendar.md |