Accounts Receivable Coordinator
Accounts Receivable Coordinator
Section titled “Accounts Receivable Coordinator”Role Summary
Section titled “Role Summary”The Accounts Receivable Coordinator handles the collection of payments owed to the pack — dues, event fees, campout fees, and other charges. This role ensures families pay on time and follows up on outstanding balances, freeing the Treasurer to focus on accounting and budgeting.
Reports To / Works With
Section titled “Reports To / Works With”| Relationship | Role |
|---|---|
| Reports to | Treasurer |
| Works with | Den Leaders, Secretary, Popcorn Coordinator |
Requirements
Section titled “Requirements”- Registration: Registered adult leader of BSA; current with YPT
- Inherits training requirements from the Treasurer role
Core Responsibilities
Section titled “Core Responsibilities”- Track outstanding payments from families (dues, event fees, campout costs)
- Send payment reminders to families with overdue balances
- Coordinate with den leaders to identify families who have not paid event fees
- Process payments received via WooCommerce, Square, Venmo, PayPal, or cash/check
- Report collection status to the Treasurer at each committee meeting
- Work with the Treasurer on hardship situations — connect families with Scout account credits or payment plans
- Maintain a clear, up-to-date ledger of receivables
Key Dates / Timeline
Section titled “Key Dates / Timeline”| When | Task |
|---|---|
| September | Collect annual dues from all families |
| Before each event | Collect event fees; report paid/unpaid to Treasurer |
| September–November | Collect popcorn sale proceeds from families (coordinate with Popcorn Coordinator) |
| Monthly | Report outstanding balances to Treasurer before committee meeting |